Big Difference Company Privacy Policy
Who We Are
Big Difference Company Ltd runs Leicester Comedy Festival, The UK Kids Comedy Festival and Big Difference Productions as a trading subsidiary producing community schemes and projects including but not limited to Comedy in the Dark, Loving Laughing and Beyond a Joke.
(We) are each committed to protecting your personal information.
Our principal place of business is at:
Big Difference Company Ltd.
LCB Depot
31 Rutland Street
Leicester
LE1 1RE.
We are Registered Charity 1135167
The main telephone number for our office is 0116 2616812.
Our Data Protection lead can be contacted at info@bigdifferencecompany.co.uk
We operate the Leicester Comedy Festival website and other websites linked to our community schemes and projects (http://comedy-festival.co.uk https://ukkidscomedyfestival.co.uk/ http://www.bigdifferencecompany.co.uk https://www.comedy-festival-takepart.co.uk https://www.comedyinthedark.com http://www.standupchallenge.co.uk http://www.bigdifferenceproductions.co.uk )
What Information Do We Collect? - Members of the Public
You are not required to provide any personal information in order to access the majority of the content available on any of our websites. We do, however, require you to supply certain personal details when you register with us or make a ticket purchase from the website, in order to process your transaction and/or fulfil your order. This information includes; name, address, email address and payment details. Our appointed ticketing company is Fringe 180BO and they collect and process personal data on our behalf, we will store any such data for the purpose of contacting you with regards to your transaction only.
We will also ask you for information when you enter a competition or promotion sponsored by us typically your name and contact information that you supply us with, such as your email address or phone number.
We may also collect information about your computer, the mobile telephone and/or handheld device on which you are using the website, including where available your IP address, operating system and browser type, mobile network information as well as the mobile telephone or handheld device's telephone number, for system administration and to report aggregate information about users' browsing actions and patterns (from which users cannot be identified).
When you sign up for our newsletter we will collect your name and email address. Our mailing list is held by a third party SquareSpace. You can unsubscribe from the list at any time, using the unsubscribe link at the bottom of each newsletter email. If you choose to unsubscribe from our mailing list, your personal details will be removed from our SquareSpace account within 24 hours.
You can read more about Square Space’s privacy policy here: Privacy Policy – Squarespace
If you decide to contribute to one of our surveys you will be signing up with a third party Survey Monkey. They take your privacy very seriously and you can check their Privacy Policy https://www.surveymonkey.com/mp/legal/privacy-policy/ to understand fully how they will process your data.
How We Use Members of the Public’s Personal Data
We collect your personal data in the performance of a contract, to provide a service to you and to ensure that ticket orders are completed and can be sent out to your preferred address.
We also collect data when you opt in to receive our newsletter which provides information about the festival as well as ticket offers and competitions. You can opt out at any time by using the link at the bottom of the email newsletter.
Where will we store your information?
The data that we collect from you may be stored on our secure servers and, in respect of payment data, on those of our third party provider of payment processing services purely for the purposes of processing payment. The data we collect from you may be processed by staff who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the hosting of the Website and/ or provision of support services. By submitting your personal data, you agree to this storing and/ or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
When you are purchasing tickets through the Website we will store your personal data (including, for the avoidance of doubt, your payment details) under your account for any future payment made by you in relation to tickets and/or goods. Your payment details will be stored by our payment processing provider in the form of an encrypted token and processed by our payment processing provider only where you purchase tickets and/or goods. You can choose to remove any stored payment details from the Website, at any time in your account or email us info@bigdifferencecompany.co.uk and we will remove it within 48 hours.
The token containing your payment details remains (in its encrypted format) within our payment processing provider's secure network, in compliance with data protection legislation and any other applicable laws, regulations or standards, until it expires (cancellation or expiration of card) as dictated by the payment processing provider. Your payment details (on the Website) are stored as a secure encrypted token within the payment processing system for the purpose of ‘one-click’ payment processing. Payment details stored for the purpose of ‘one-click’ purchasing on our Website are processed by staff or suppliers in its encrypted format only and it is not possible for any staff or supplier to revert tokens back to live data. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Website or App; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
How long is the information retained for?
We will retain your data for as long as we have a relationship with you, e.g. for supplying services to you, or otherwise providing you with information about services you request. We may also need to retain your information beyond the term of our relationship for legal reasons, specifically to evidence the relationship between us. We will delete information when we no longer require to evidence our relationship.
If you would like specific information about you deleted or removed, please refer to “Your Rights and Lodging a Complaint” below.
What Information Do We Collect? - Comedians, Promoters, Venues
We will collect and process personal data supplied by you in connection with your use of https://www.comedy-festival-takepart.co.uk when registering a show or venue at Leicester Comedy Festival. This data includes:
· name and job title
· contact information including email address and social media links
· demographic information such as postcode, preferences and interests
· information about activities and organisations with which you are involved – this includes, but is not limited to; events, venues, festivals and companies
· other information relevant to customer surveys and/or offers
A third party Eventotron holds this information and processes it in order to support your application to take part in Leicester Comedy Festival.
You can read more about Eventotron’s privacy policy here: https://www.eventotron.com/privacy.php
Eventotron will share your personal data with Big Difference Company in order to facilitate your taking part in Leicester Comedy Festival. The data that we collect from you may be stored on our secure servers and may be processed by staff who work for us. Such staff may be engaged in, among other things, the hosting of the Website and/ or provision of support services. By submitting your personal data, you agree to this storing and/ or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
What Information Do We Collect? - Volunteers
If you choose to sign up as a volunteer for Leicester Comedy Festival we require the following personal data
How We Use Volunteers Personal Data
All of the information you provide during the application process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.
We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. The information you provide will be held securely by us whether the information is in electronic or physical format.
We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.
Once we have confirmed you as a Leicester Comedy Festival volunteer we will use your data to contact you about volunteering opportunities and events throughout the year or to send you operational details of an event you are volunteering at.
We will not use your data for any other purpose.
How long is the information retained for?
If you are successful, the information you provide during the application process will be retained by us as part of your volunteering file for the duration of the time you volunteer with Leicester Comedy Festival.
On a yearly basis, after that year’s festival we will contact you to see if you wish to carry on volunteering with Leicester Comedy Festival.
If you are unsuccessful at any stage of the process or no longer wish to volunteer for Leicester Comedy Festival, the information you have provided until that point will be deleted within 40 days.
What Information Do We Collect? - Employees, Board Members and Job applicants Personal Data
If you apply for a position with Big Difference Company we will require the following personal data
What will we do with the information you provide to us?
All of the information you provide during the application process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.
We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. The information you provide will be held securely by us whether the information is in electronic or physical format.
We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.
How long is the information retained for?
If you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus 6 years following the end of your employment. This includes your criminal records declaration, fitness to work, records of any security checks and references.
If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for 6 months from the closure of the campaign.
Information generated throughout the assessment process, for example interview notes, is retained by us for 6 months following the closure of the campaign.
Equal opportunities information is retained for 6 months following the closure of the campaign whether you are successful or not.
If we make a conditional offer of employment
You will therefore be required to provide:
If we make a final offer, we will also ask you for the following:
Business Partners and Sponsors Privacy Policy
What Information Do We Collect? - Business Partners and Sponsors Personal Data
If you join the Business Partners Club or are a Sponsor of Leicester Comedy Festival we will require the following personal data
What will we do with the information you provide to us?
When you sign up as a sponsor or business partner we will use your personal data to facilitate our contract and provide services detailed in that contract. We may also contact you from time to time with information about shows and events that you might like to attend and activity you may like to be involved with.
How long is the information retained for?
We will retain your data for as long as we have a relationship with you, e.g. for supplying services to you, or otherwise providing you with information about services you request or we believe may be of interest to you. Full details of the uses of data are set out in your contract with Big Difference Company.
We may also need to retain your information beyond the term of our relationship for legal reasons, specifically to evidence the relationship between us. We will delete information when we are no longer required to evidence our relationship.
Social Media
We use social media to broadcast messages and updates about events and news. On occasion we may reply to comments or questions you make to us on social media platforms. You may also see adverts from us on social media that are tailored to your interests.
Depending on your settings or the privacy policies social media and messaging services like Facebook and Twitter, you might give third parties permission to access information from those accounts or services.
Third party organisations
Your information may be shared with us by independent fundraising sites like Charities Aid Foundation if you make a donation to Big Difference Company Ltd, but only when you have indicated that you give your consent to hear from us.
You can check their Privacy Policy CAF Privacy | GDPR & protecting your data | Make a Subject Access Request (cafonline.org) to understand fully how they will process your data.
Information available publicly
Occasionally we may contact you using information available publicly, this may include information found in places such as Companies House, your biography on your work website or information that has been published in articles/ newspapers.
Cookies
Cookies are small pieces of data stored on a site visitor's browser, usually used to keep track of their movements and actions on a site.
How do we keep your personal information safe?
We ensure that there are appropriate technical controls in place to protect your personal details. The personal information that you provide will be held securely and will not be used for any other purpose than as provided for in this policy. We ensure that there are appropriate technical controls in place to protect your personal information; for example, any information which we transfer is encrypted and password protected, and all of our staff receive data protection and security training.
Some of our suppliers run their operations outside the European Economic Area (EEA). Although they may not be subject to same data protection laws as companies based in the UK, we will take steps to make sure they provide an adequate level of protection in accordance with UK data protection law. By submitting your personal information to us you agree to this transfer, storing or processing at a location outside the EEA (including in the United States).
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your information transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
This privacy notice does not cover any links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
We may need to disclose your details if required to the police, regulatory bodies or legal advisors.
We will only ever share your data in other circumstances if we have your explicit and informed consent.
How long do we hold your data for?
We will retain your data for as long as we have a relationship with you, e.g. for supplying services to you, or otherwise providing you with information about services you request. Full details of the uses of data are set out
We may also need to retain your information beyond the term of our relationship for legal reasons, specifically to evidence the relationship between us. We will delete information when we are no longer required to evidence our relationship.
Your Rights and Lodging a Complaint
You have the following rights related to your personal data:
Please contact us if you have any questions about our privacy policy or information we hold about you:
If you want to make a complaint about the way we have processed your personal information, you can contact the statutory body which oversees data protection law.
They can be contacted on 0303 123 1113, or you can access their website which contains helpful information about the various rights you have. www.ico.org.uk/concerns